Annual Appointment – Clerical Assistant(s)

Responsibilities

The Communications Coordinator is responsible for overseeing the planning, development and flow of communications between USAWE as an organization to its members and the public. This person is responsible for developing effective messaging and communication strategies, making sure all USAWE materials have consistent and positive messaging, and will conduct quality control on all communications. This person will develop and execute a strategic communications plan, partnering with internal stakeholders (committees and BOD) to drive the USAWE brand and metrics as specified in our strategic plan. Thus, the communications plan may be a 1-to-5-year plan reviewed on a regular basis by the BOD. They will review and unify existing messaging and develop and maintain standard talking points for recurrent topics and emerging matters. 

Skills and Qualifications

A successful Communications Coordinator will have a strong set of written and verbal skills as well as problem-solving capabilities. This professional should be comfortable working on and delivering messages. They should also have the confidence and managerial skills to guide our committees.

Important skills: 

• Confidence
• A team player with the ability to lead
• Written, verbal and digital communication skills
• Analytical skills to find the best way to convey a message
• Creativity to product exciting and interesting content
• Organizational skills to prioritize to a deadline
• Technology savvy

Please use this FORM to apply for this position:

Communications Coordinator Form

Are you passionate about organizing and running competitions? Do you have excellent leadership and organizational skills? If so, we have an exciting volunteer opportunity for you! USA Working Equitation is seeking a Competitions Committee Chair to oversee and manage all aspects of our Competitions Committee. As the Competitions Committee Chair, you will be responsible for ensuring the smooth and successful execution of the USAWE licensing process, and utilize effective and transparent communication with the board, committee members, committee chairs, and show managers. You will collaborate with various other committees to ensure that our competitions are fair, enjoyable, and efficient for all participants. This is a challenging and rewarding role for someone who thrives in a dynamic environment.

Responsibilities

• Lead and manage the Competitions Committee, ensuring its effective functioning and adherence to the Policies and Procedures.
• Develop and implement guidelines as needed, ensuring fair and consistent application of the competitions manual.
• Oversee committee members responsible for licensing shows, and updating the license application database. Be familiar with the USAWE Licensed show licensing process.
• Coordinate with relevant committees when required to update the Competitions License Application database deliverables.
• Collaborate with marketing and communications teams to promote Competition Committee updates.
• Collaborate and communicate with other committee chairs as needed.  
• Coordinate and conduct competition committee monthly meetings, ensuring all committee members have the necessary information and ability to collaborate together as a team.
• Monitor and evaluate post-competition reports and competitor feedback, identifying and addressing areas for improvement and implementing changes as necessary. 
• Use the TD Feedback reports and Competitor Feedback information to identify action items that will help show managers be more successful.
• Provide ongoing support and guidance to show managers throughout the competition process, ensuring a positive experience for all.
• Ensure compliance with the Competitions Manual.
• Manage the Yellow Card process once one has been issued.
• Manage and issue Rider Dispensation certificates.
• Provide articles, or updates for members to be published in the monthly newsletter.
• Monitor show deliverables to ensure they are submitted by the due date so results can be processed.
• Work closely with the Rules committee, and the Results/awards committee.

Position Title: Volunteer Database/CRM Manager
Location: Remote
Time Commitment: Flexible, approximately 5-10 hours per week

About Us:
USA Working Equitation is a member-managed non-profit organization  dedicated to the promotion and growth of the sport of Working Equitation in the United States. We are looking for a motivated volunteer to manage our database and customer relationship management (CRM) system to help streamline our operations and enhance our engagement with stakeholders.

Position Overview:
The Database/CRM Manager will be responsible for overseeing the organization’s database and CRM systems. This role includes managing data entry, maintaining data integrity, generating reports, and ensuring that the system meets the needs of the organization. The ideal candidate will be detail-oriented and have a passion for data management and analysis.

Key Responsibilities:

• • Manage and maintain the organization’s database and CRM systems, ensuring data accuracy and integrity.
  • Oversee data entry processes and implement best practices for data management.
  • Assist the Membership Committee related to membership status, etc.
  • Generate and analyze reports to provide insights into organizational performance and stakeholder engagement.
  • Collaborate with team members to understand data needs and optimize CRM usage.
  • Train staff on effective database usage and data entry practices.
  • Ensure compliance with data protection regulations and organizational policies.
  • Assist in troubleshooting database-related issues and liaise with technical support when necessary.

Qualifications:

• • Familiarity with database management and CRM systems (experience with specific platforms, such as Findjoo, Salesforce, HubSpot, or others, is a plus).
  • Strong analytical skills and proficiency in generating reports.
  • Attention to detail and commitment to maintaining data accuracy.
  • Excellent communication skills and the ability to work collaboratively with a team.
  • Previous experience in database management, data analysis, or related fields is beneficial, but not required.

Benefits:

• • Gain valuable experience in database and CRM management within a meaningful organization.
  • Contribute to improving organizational processes and stakeholder relationships.
  • Network with professionals and volunteers dedicated to making a difference.
  • Flexible scheduling to fit around your other commitments.

How to Apply:
If you are interested in this volunteer position, please upload your resume and complete the application form.

Do any of you have IT experience? We’re working on how to safely and securely design and control our Google Workspace including email support and CRM software. We feel these tasks could best be owned by someone with strong technical skills who can manage outside resources (already identified) to suit our requirements. This person will provide a brief status report to the Board of Directors quarterly, or more often if needed.

We are also seeking experienced marketing teammates with skills in campaign design, graphic design, program management and messaging. Don’t feel overwhelmed: We are hoping individuals can volunteer what time they have for short stints vs being full time team members. For instance, design a poster, manage the deliverables for a show, determine support items for Affiliate Organizations. These positions could be intermittent in need and fit the time you have to offer.

We need an experienced Marketing Executive who will be able to align our marketing program with our strategic planning directions, tie to budget and measure results to determine future directions. This person will devise USAWE marketing campaigns as well as direct the marketing committee in support of the marketing requirements of committees and show managers. The Marketing Chair will provide a brief status report to the Board of Directors monthly.

Annual Appointment – Treasurer

Annual Appointment – Treasurer’s Assistant

We are looking for someone with website building experience and familiarity with WordPress and Divi who can manage outside resources (already identified) to keep our site functional and up to date. This person may be asked to make small, incremental site text updates (adding new documents, etc) on behalf of the Board and/or committees.

Depending on skill set, the Website Chair may work with an IT manager or could assume responsibility for managing our CRM software initiative integrated with our website. This person will provide a brief status report to the Board of Directors quarterly or more often if needed.

USAWE is seeking a Secretary to be appointed by the Board of Directors to remain in the role until the next election for this position, which is November of 2026. The secretary must be available to attend all board meetings and is responsible for managing invitations and taking minutes, archiving key documents, and keeping track of contracts and insurance processes. The Secretary is a voting member of the Board of Directors and Executive Committee.