Corporate News: CN January 2023

Category: Corporate News

Public Notice!

    PUBLIC NOTICE!  Annual Member Meeting

    Mark your calendar!  USA Working Equitation’s annual meeting of the members will be held virtually via Zoom on Saturday February 4, 2023 at 9:00 am PST | 10:00 am MST | 11:00 am CST | 12:00 pm EST. The meeting day and time is predetermined and mandated by USAWE’s Bylaws. All current USAWE members in good standing are invited to attend. To attend, watch your email for the meeting invitation, then RSVP to receive the meeting information/ Zoom webinar link.

    Agenda is posted on the usawe.org website within Corporate > Records > Meeting Minutes > Annual Member Minutes > February 4, 2023 Agenda

    We would love to hear from you. While we may not be able to answer each and every question during the meeting, your questions will help to guide our decisions and better understand the needs and concerns of our members. To ask a question, please use this link and submit your question(s) by January 25th so presenters have time to prepare a response. Thank you.

    By: Kris Blacklock, USA WE Secretary

    Corporate Meetings

      The Board of Directors (BOD) meeting is scheduled 5:00-6:30 pm Pacific time the 2nd Wednesday of each month and will take place via Zoom.  All USAWE Members in good standing are welcome to attend as a silent participant.

      Next meeting is scheduled Wednesday February 8, 2023 5:00-6:30 pm Pacific time and will take place virtually via Zoom.

      Please contact Secretary Kris Blacklock (Secretary@usawe.org) at least 24 hours in advance of the meeting if you would like the Zoom meeting room access information. Requests for access arriving less than 24 hours prior to the meeting are not guaranteed a response.

      BOD approved meeting minutes are posted to USAWE.org > Corporate > Records > Meeting Minutes > Elected Board Minutes

      A Log of Motions Passed is posted to USAWE.org > Corporate > Records

      By: Kris Blacklock, USA WE Secretary

      Policies & Procedures – What’s New

        The usawe.org website > Corporate > Records has been updated to include an online form to submit Policy/Procedure Change Proposals to the Board of Directors (BOD) and to include ALL committees. 

        Proposed changes can be submitted by officers, directors, committees, or members for consideration using the Policy/Procedure Change Proposal Form on the USAWE website. All modifications to the USAWE Policies and Procedures will be reviewed/approved by the Board of Directors and updated by Secretary Kris Blacklock.

        By: Kris Blacklock, USA WE Secretary

         

        LINKS Updated Description
        Banner   Order the USAWE Banner using the form provided in the link. All banner orders must be submitted at least 20 business days (4 weeks) before your needed date.
        Course Design Approval Guide  12/23/2022 Covers basic course design requirements. EOH and Speed courses must be reviewed/approved by a licensed official. 
        Current Members   Show Manager is required to validate rider’s entry form’s USAWE membership number.  List is updated by the Membership Committee

        Dispensation Certificate Application – MS Word

        Dispensation Certificate Application – PDF

        11/1/2020
        Riders with disabilities use this form to apply for a Dispensation Certificate that approves the use of adaptive equipment and other allowances. 
        Dressage arena dimensions   Provides Dressage arena dimensions and diagonal measurements to aid in setup.

        Emergency Plan (sample) – MS Word

        Emergency Plan (sample) – PDF

        4/25/2022 Emergency Plan instructions prepared by Safety Coordinator. (Competition Manual 4.3)
        Entry Form (sample) – MS Word  2/2/2022 First page can be modified as needed. Second page cannot be changed. (Competition Manual 4.3)
        Entry Order – One Day Show (L1 – L7) – MS Word Sample 3/24/2022 A sample Entry Order (Start List) for Show Managers
        GIRA.io User’s Manual  1/10/2023

        For competitions that want to use the GIRA.io online scoring/placing program.  

        Use GIRA to select show participants, create your show’s Entry Order (Start List) and personalized Dressage, Ease of Handling, Speed, and Cattle Scorecards, score/place each Division and Performance Level and download Show Results in the format needed by Results@usawe.org

        GIRA.io Quick Reference Guide  1/10/2023 For those familiar with GIRA who just need a checklist of steps.
        GIRA.io Show Entries

         

        1/27/2022

        Instructions on setting show up to accept show entries using the GIRA online software program.  
        Guest Judge Card Application  1/24/2021 Judges must hold a current WE Judge License issued by their country’s national WE organization and apply for a USAWE international Guest Judge License.
        Horse Recording Form   All horses competing at USAWE licensed competitions must be registered with USAWE. Complete the horse recording process on our Membership page or use the link to the left for a direct connection to the form.  List is updated by the Membership Committee.
        Insurance – address to use when requesting a certificate of additional insured for USAWE as required for licensed shows  

        USAWE
        5006 Forsyth Place
        Boulder, CO 80303

        Email a PDF of the insurance policy to Competitions@usawe.org

        *Judge Evaluation form   Show Manager uses this online form to assess Judge(s) performance. (Competition Manual 7. 2)
        Liability Release Form  2/21/2022 USAWE Release, Assumption of Risk, and Indemnification Agreement may be used for licensed competitions. 
        Licensed Official Confirmation & Contract – MS Word Sample

         

        3/24/2022

        A sample licensed official confirmation & contract

        Logo (USAWE)

         

         

        To use for prize lists & show advertising for USAWE licensed competitions. 

        Visit Corporate Records for the USAWE Brand Logo Guidelines Questions?  Contact the Marketing Committee 

        Non-member Voucher  

        Non-members can use a One-Time Voucher to cover the non-member fee at a single licensed (non-championship) show (one per lifetime).

        Names will automatically appear on the Membership Info voucher list so show secretaries can verify voucher status.  

        Obstacle Specifications Checklist.pdf  9/7/2021 List of obstacle specifications (per performance level) for EOH and Speed course setup/reset.  Useful for Judge, TD and ground crew.   
        Planning Your Show Schedule – Recommended Time Allotments 3/24/2022 Recommended time allotments to help Working Equitation show managers plan your show day (Entry Order, Ride Times, Breaks, Course Setup for Performance Levels, Course Walks, Protest Filings, Awards, etc.) for Dressage, EOH, Speed, and Cattle Trials.
        Prize List (sample)  1/29/2022 Suggested basic information to be included in a prize list.  (Competition Manual 4.2)   
        Protest Requirement Summary 10/20/2021 A synopsis of protest requirements and time limits. (Competition Manual 5.3)
        Recorded Horses   Show Manager is required to validate show entry’s USAWE horse recording number.  List is updated by the Membership Committee.
        Results Submission Guide  11/27/2021 Provides instructions for submitting show results.  Updated for the 2022 show season.
        *Results Sheet – WE Competition (non Gira)  11/27/2021

        Use this form to report show results for a WE competition (Dressage, EOH, Speed, Cattle trials). If you use the GIRA online scoring program, download and send in the Excel file that program provides instead.                                                                                           

        Email Show Results (manual excel or GIRA file) to Results@usawe.org

        Scoresheet, EOH – MS Word
        Scoresheet, EOH – PDF

         

        Scoresheet, Speed – MS Word

        Scoresheet, Speed – PDF

        Scoresheet, Cattle, Individual – PDF

        Scoresheet, Cattle, Team – PDF

         Revision 5, 12/1/2021

        Non-GIRA Scoresheets

        Secretary can manually enter EOH and Speed obstacle data in advance, as well as competitor data.

        Secretary manually enters Cattle trial competitor data.

        Show Entries – Google Form

         

        3/24/2022

        Instructions to create an online Working Equitation show entry form using Google Form
        Show Entries – Google Form Sample

         

        3/24/2022

        A sample Google Form online Working Equitation show entry form
        Tack and Attire Checklist  9/25/2021 Useful for Technical Delegate, Paddock and Gate Steward.  
        TD Duties and Responsibilities 10/28/2020  A list of duties the Technical Delegate (TD) should complete at all licensed WE competitions. 
        *TD Evaluation form   Show Manager uses this online form to assess TD performance. (Competition Manual 7. 2)
        TD Report worksheet   TD can use this worksheet to keep track of information during a competition that can later be used when filing the online Technical Delegate Report Form.
        *TD Report form   TD uses this online form to report on licensed  competitions. (Competition Manual 7.1 )

         

         

        LINKS Updated Description
        Amateur Status  1/20/2022 Excerpts from USEF Rule 1306 that defines amateur vs. professional status. 
        Banner   Order the USAWE Banner using the form provided in the link. All banner orders must be submitted at least 20 business days (4 weeks) before your needed date.
        Competition Manual 5/12/2022 Competition Manual includes requirements for show organizers and managers in planning and conducting a show licensed with USA Working Equitation (USAWE). 
        Course Design Approval Guide  11/11/2021 Covers basic course design requirements. EOH and Speed courses must be reviewed/approved by a licensed official. 
        Current Members   Show Manager is required to validate rider’s entry form’s USAWE membership number.  List is updated by the Membership Committee

        Dispensation Certificate Application – MS Word

        Dispensation Certificate Application – PDF

        11/1/2020
        Riders with disabilities use this form to apply for a Dispensation Certificate that approves the use of adaptive equipment and other allowances. 
        Dressage arena dimensions   Provides Dressage arena dimensions and diagonal measurements to aid in setup.

        Emergency Plan (sample) – MS Word

        Emergency Plan (sample) – PDF

        4/25/2022 Emergency Plan instructions prepared by Safety Coordinator. (Competition Manual 4.3)
        Entry Form (sample) – MS Word  2/2/2022 First page can be modified as needed. Second page cannot be changed. (Competition Manual 4.3)
        Entry Order – One Day Show (L1 – L7) – MS Word Sample 3/24/2022 A sample Entry Order (Start List) for Show Managers

        Final Competition Placement, Individual – MS Word

        Final Competition Placement, Individual – PDF

        Final Competition Placement, Team – MS Word

          Scorer enters data from individual scoresheets to determine final placement (to be used by competitions not using Gira.io online scoring system and where an Excel file is not a viable option).  Note: Final results must be submitted to Results@usawe.org using the official ‘Results Sheet’ Excel document.
        Gate Steward Duties  11/11/2021 Describes duties related to tack and attire checks and blood checks. 
        GIRA.io User’s Manual  1/10/2023

        For competitions that want to use the GIRA.io online scoring/placing program.  

        Use GIRA to select show participants, create your show’s Entry Order (Start List) and personalized Dressage, Ease of Handling, Speed, and Cattle Scorecards, score/place each Division and Performance Level and download Show Results in the format needed by Results@usawe.org

        GIRA.io Quick Reference Guide  1/10/2023 For those familiar with GIRA who just need a checklist of steps.
        GIRA.io Show Entries

         

        1/27/2022

        Instructions on setting show up to accept show entries using the GIRA online software program.  
        Guest Judge Card Application  1/24/2021 Judges must hold a current WE Judge License issued by their country’s national WE organization and apply for a USAWE international Guest Judge License.
        Horse Recording Form   All horses competing at USAWE licensed competitions must be registered with USAWE. Complete the horse recording process on our Membership page or use the link to the left for a direct connection to the form.  List is updated by the Membership Committee.
        Insurance – address to use when requesting a certificate of additional insured for USAWE as required for licensed shows  

        USAWE
        5006 Forsyth Place
        Boulder, CO 80303

        Email a PDF of the insurance policy to Competitions@usawe.org

        *Judge Evaluation form   Show Manager uses this online form to assess Judge(s) performance. (Competition Manual 7. 2)
        Judge Feedback form   Judge uses this online form to provide the Competitions Committee pertinent information regarding competitions where they officiated. 
        Liability Release Form  2/21/2022 USAWE Release, Assumption of Risk, and Indemnification Agreement may be used for licensed competitions. 
        Licensed Official Confirmation & Contract – MS Word Sample

         

        3/24/2022

        A sample licensed official confirmation & contract

        Logo (USAWE)

         

         

        To use for prize lists & show advertising for USAWE licensed competitions. 

        Visit Corporate Records for the USAWE Brand Logo Guidelines Questions?  Contact the Marketing Committee 

        Non-member Voucher  

        Non-members can use a One-Time Voucher to cover the non-member fee at a single licensed (non-championship) show (one per lifetime).

        Names will automatically appear on the Membership Info voucher list so show secretaries can verify voucher status.  

        Obstacle Specifications Checklist.pdf  9/7/2021 List of obstacle specifications (per performance level) for EOH and Speed course setup/reset.  Useful for Judge, TD and ground crew.   
        Paddock-Steward-Duties-.pdf  11/11/2021  A list of duties the Paddock Steward should complete at all licensed WE competitions. 
        Planning Your Show Schedule – Recommended Time Allotments 3/24/2022 Recommended time allotments to help Working Equitation show managers plan your show day (Entry Order, Ride Times, Breaks, Course Setup for Performance Levels, Course Walks, Protest Filings, Awards, etc.) for Dressage, EOH, Speed, and Cattle Trials.
        Prize List (sample)  1/29/2022 Suggested basic information to be included in a prize list.  (Competition Manual 4.2)   
        Protest Requirement Summary 10/20/2021 A synopsis of protest requirements and time limits. (Competition Manual 5.3)
        Recorded Horses   Show Manager is required to validate show entry’s USAWE horse recording number.  List is updated by the Membership Committee.
        Results Submission Guide  11/27/2021 Provides instructions for submitting show results.  Updated for the 2022 show season.
        *Results Sheet – WE Competition (non Gira)  11/27/2021

        Use this form to report show results for a WE competition (Dressage, EOH, Speed, Cattle trials). If you use the GIRA online scoring program, download and send in the Excel file that program provides instead.                                                                                           

        Email Show Results (manual excel or GIRA file) to Results@usawe.org

        Scoresheet, EOH – MS Word
        Scoresheet, EOH – PDF

         

        Scoresheet, Speed – MS Word

        Scoresheet, Speed – PDF

        Scoresheet, Cattle, Individual – PDF

        Scoresheet, Cattle, Team – PDF

         Revision 5, 12/1/2021

        Non-GIRA Scoresheets

        Secretary can manually enter EOH and Speed obstacle data in advance, as well as competitor data.

        Secretary manually enters Cattle trial competitor data.

        Scribe Duties 10/28/2020  Useful for Scribe.  
        Show Entries – Google Form

         

        3/24/2022

        Instructions to create an online Working Equitation show entry form using Google Form
        Show Entries – Google Form Sample

         

        3/24/2022

        A sample Google Form online Working Equitation show entry form
        Tack and Attire Checklist  9/25/2021 Useful for Technical Delegate, Paddock and Gate Steward.  
        TD Duties 10/28/2020  A list of duties the Technical Delegate (TD) should complete at all licensed WE competitions. 
        *TD Evaluation form   Show Manager uses this online form to assess TD performance. (Competition Manual 7. 2)
        TD Report worksheet   TD can use this worksheet to keep track of information during a competition that can later be used when filing the online Technical Delegate Report Form.
        *TD Report form   TD uses this online form to report on licensed  competitions. (Competition Manual 7.1 )
        USEF GR1306 Professional/Volunteer Status  USEF 2022 Each rider is required to declare their professional or amateur status upon renewing their USAWE membership each year. Riders must comply with USEF Rule GR1306 that defines amateur and professional status.

         

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